Content Editing with Adobe Acrobat Professional

2013-06-25

Adobe Acrobat Professional is a PDF editor that allows you to visualize, create and modify files that are in PDF format.

It has the same features that you may already be familiar with from other versions of the Adobe family but they have all been improved.

It is compatible with all Windows operating systems including XP, Vista and Windows 7 which is really good news for those that like to be up to date when it comes to software.

A full download of this version can be done easily although you will need to check since some products are free and some are not. Adobe Pro is not just a PDF reader, it´s a magic tool.

Today, I am going to show you how to edit content using Adobe Acrobat Professional.

What I have in front of me is actually a fairly small document. It’s only four pages and they started off as four independent files. That doesn’t necessarily cause some problems but, there are some things I want to do. The first, third and fourth are actually memos.

You’ll notice that the bottom of page 1 actually has a page number one on it.

When I get to page 2, there’s a chart and a table but, there’s no commenting or annotations on it. It doesn’t give me any titles to tell me what these are and I think I might want to adjust that a little bit and then there’s not a page number on the bottom of page 2.

Both pages 3 and 4 are memos and they both have page numbers but, they all are page number 1. So basically in my 4-page document, I have 3 page number 1s and 1 second page that doesn’t have enough information on it.

Let me go back to page 2 and we’ll get started with our edits. What I would like to do is I’d like to add a title to this chart because, it’s not really that self-explanatory and the page looks kind of plain the way it is.

So I need to go in to my tools menu, come down to advance editing and choose the touch up text tool.

There are three touch up tools. There’s touch up text, touch up reading order and touch up object. Even though we’re kind of relating this to the chart, we don’t want to really update the chart. We want to update some text. So I’ll choose touch up text. Now we’re also not editing existing text, what I want to do is create a brand new text field right above the chart.

In order to do that, I have to hold my Control Key, when I hold my control key and click, it creates a brand new text box and also brings up the new text font dialogue. I can change the font; I can also change the mode. I’m going to leave those the way they are and just say “OK” and that’s when you can see the words ‘new text’.

Now I want to type in the title for my chart and that is “Extended maternity, paternity leave schedule” that’s all there is to creating brand new text within a document that didn’t even exist before.

Now let’s scroll down a little bit and address the need to add a page number because, remember this page didn’t actually have a page number. Once again because, it’s not there already. I hold my Control key on my keyboard and click on the lower left side of the page.

I’m going to keep the same settings so, I’ll say “OK” and I replace the default new text with just the number 2 because, this is page 2.

Now we’re done creating new text, I’m actually going to edit existing text by scrolling down to the bottom of page 3, you’ll notice that when I move my mouse over the number 1, the mouse cursor actually changes to an I-beam. If you ever roll over existing text you’ll know so because it changes to the I-beam. Then using word processing techniques I can click and drag to select the number 1 and simple type the number 3 to replace it. Likewise at the bottom of page 4, I can select its page number and type in 4.

When I’m all finished if I want to see how all of this is going to look and to get out of text editing mode I can click on the hand tool, click on the document and then I can scroll back up to see all of my changes are in place.

As I’m scrolling through this document though I also noticed there’s something else. There seems to be an awful lot of white space. Notice the top and bottom left and right margins of each of these pages are fairly large. If I was actually going to have people print this out I would probably leave it because, it’s sized for 8 1/2 by 11 paper but, if I was going to be distributing this on the web I might want to take off that extra space because, even though it looks like its blank it actually makes the file size larger. In order to do this, I’m going to use the cropping tool. Once again there’s a couple of ways I can do it.

I can go to the tools menu, choose advanced editing and choose the cropping tool but, then I would actually have to draw around each of the areas I wanted to crop because, I want to apply this to all of the pages in my document. I can kind of save a step and simply go to the document menu and choose crop pages.

Either way you start you’re going to end up in this dialogue box.

Here, you can choose your margin controls if you want to constrain properties, if you know exact measurements for example; I want to take a half inch off of each side.

What I actually want to do is about three quarters of the way down on the left hand side. It’s a simple check box and it says ‘Remove the white margins”. As I kind of toggle this to off on the right side you can see a preview with and without the cropping. So, it’s going to come down as close as it can to the actual content on the page including the page number at the bottom and crop off everything above, below, to the left and right that’s considered a margin.

At the bottom right side of the dialogue box, you can also choose which pages to apply this to. Since I do want to apply it to all of the pages, I’m going to go ahead and choose all instead of just the current page and then I’ll click “OK” and now as I scroll through the document you can see that we have eliminated all of that extra space.

It also has made our pages different sizes because, we were able to eliminate more off of page 2 than we were off of the actual memos.